Top ERP|CRM|Cloud Application Provider Company in Mumbai

Bigsun Media ERP

Bigsun Media ERP is a specialized software crafted for advertising agencies to cater to all their clients and teams, across the globe. It is fully integrated media management software and has capabilities that cut-across various platforms like Print, Radio, Television, Digital, Outdoor, PR, Content, Retainer fee and Magazine. Media ERP helps bring centralized control, accountability and transparency and simplifies daily operations of an advertising agency.

Media ERP has been a reliable partner for some of the most trusted brands in the business for over a decade now and is core to their media businesses. Our Media ERP processes more than 10K invoices monthly and more than $100Mn worth of billings each month.

The Process

1. Lead Management and CRM
  • Capture and manage lead information
  • Score and Qualify leads and prioritize them
  • Nurture leads and convert them into customers
  • Manage customer relationships
  • CRM analytics
2. Capture client brief
  • Collect client requirements across 9 mediums (TV, digital, print, outdoor, radio, etc.)
  • Capture budget for each medium
  • Document the client brief in detail, including budget and timelines
3. Create Execution Plan
  • Develop a detailed execution plan for each medium, including timelines, milestones, and budget allocation
  • Upload the execution plan in a customised template format
4. Release Purchase Order
  • Generate purchase orders for vendors based on the execution plan
  • Send purchase orders to vendors and track their status
5. Performance Monitoring
  • Monitor the performance of all the medium plans in terms of engagement and ad slots
  • Integrate with BARC for ad slots data and Google, Facebook, and other social media platforms for performance marketing
6. Vendor Invoicing
  • Receive and review vendor invoices
  • Match vendor invoices to purchase orders and execution plans
  • Approve and process vendor invoices
7. Client Invoicing
  • Generate client invoices based on vendor invoices and execution plans
  • Apply auto-commission configuration to client invoices
  • Send client invoices and track their status
8. Accounting Integration
  • Sync all financial transactions from the media ERP system to the finance system
9. Reporting
  • Generate reports on budget vs. actuals spending across mediums and projects for each client
  • Generate reports on billed and unbilled amounts for each client
  • Generate spot report that will give you life cycle of each spot

Key Features

1. Capture client briefs

Imagine a world where media agencies could capture client briefs from any source, with the click of a button. A world where client briefs are stored in a centralized location, accessible to everyone on the team. A world where media agencies could develop detailed campaign plans with budgets, timelines, and resources, with the help of their ERP system.

This is the world that our Media ERP system makes possible.

Our ERP system is the perfect solution for media agencies that are struggling to manage client briefs and develop campaign plans. It can save you time, reduce errors, and improve communication, leading to better results for your clients and more profitable campaigns for your agency.

With our ERP system, you can finally take control of your client briefs and develop campaigns that are sure to succeed.

This ERP feature would be a game-changer for media agencies, saving them countless hours and reducing the risk of errors. It would also give them a better understanding of their clients' needs and help them to develop more effective campaigns.

2. Bill Inwarding

Thanks to the vendor invoice receiving and client invoice generation feature of our ERP product. This revolutionary feature solves a number of pain points for media agencies and streamlines the entire invoicing process.

With this feature, media agencies can say goodbye to the days of manually processing vendor invoices. They can also say goodbye to the risk of errors and the time-consuming task of matching vendor invoices with client orders.

Instead, media agencies can simply receive a vendor invoice and click a button to generate a client invoice. Our ERP product will automatically match the vendor invoice with the corresponding client order, apply the desired markup, and generate an invoice that is accurate and ready to send.

This feature is a game-changer for media agencies. It frees them up from the administrative burden of invoicing and allows them to focus on their core business. It also helps them to improve their customer satisfaction by getting invoices to their clients more quickly and accurately.

If you are a media agency, then our ERP product is a must-have. With its vendor invoice receiving and client invoice generation feature, you can take your invoicing process to the next level and achieve greater efficiency, accuracy, and transparency.

3. Budgetary Controls

Budgetary controls for media agencies: A game-changer for the industry

Media agencies face a unique challenge in managing their budgets. They need to track and control spending across a variety of mediums, including TV, radio, print, digital, and social media. This can be a complex and time-consuming task, especially for large agencies.

But what if there was a way to automate the budgetary control process? That's where the ERP feature for budgetary controls for media agencies comes in.

This innovative feature helps agencies to:
  • Create and manage budgets for all media channels in a centralized location
  • Track spending in real time
  • Receive alerts when budgets are at risk of being exceeded
  • Generate reports that provide insights into media spending trends
  • This feature is a game-changer for media agencies. It saves them time and money, and helps them to better manage their budgets.
Imagine this:

media agency has a budget of $1 million for a new campaign. They need to allocate this budget across TV, radio, print, digital, and outdoor . Without a budgetary control system, it would be difficult to track spending and ensure that the budget stays on track.

But with the ERP feature for budgetary controls for media agencies, the agency can easily create a budget for each media channel and track spending in real time. They can also set up alerts so that they are notified when any budget is at risk of being exceeded.

This allows the agency to make informed decisions about their media spending and avoid overspending. They can also generate reports that provide insights into their media spending trends. This information can be used to improve future campaigns and ensure that the agency is getting the most out of its media budget.

The ERP feature for budgetary controls for media agencies is a must-have for any agency that wants to save time and money, and better manage its budget.

Here are some specific examples of how this feature can help media agencies solve real-world problems:
  • A media agency can use this feature to ensure that it is staying within its budget for a particular client.
  • The agency can use this feature to track spending on a specific campaign and make adjustments as needed.
  • The agency can use this feature to identify areas where it is overspending and make cuts.
  • The agency can use this feature to generate reports that show how its media spending is performing.
  • Overall, the ERP feature for budgetary controls for media agencies is a powerful tool that can help agencies to improve their financial performance and grow their business.
4. Auto-Monitoring

How much time will it take to monitor 1 lakh TV spots? Several hours! but with Bigsun media ERP it is possible at single click.

Media agencies are under constant pressure to manage their budgets effectively. They need to track spending across multiple channels and platforms, including digital, TV, and print. This can be a complex and time-consuming task, especially for larger agencies.

Manual tracking of spending is also prone to errors. A single mistake can lead to overspending on a particular campaign or channel, or even to financial losses for the agency.

Our ERP product with auto-monitoring of digital and TV spending solves this problem by providing agencies with a real-time view of their spending across all channels. This allows them to identify and address any potential problems early on, and to make sure that their budgets are being used efficiently and effectively.

Here are some of the benefits of our auto-monitoring feature for media agencies:

Risk of overspending: By tracking spending in real time, agencies can identify and address any potential problems early on. This helps to reduce the risk of overspending and financial losses.

Improved budget management: Our auto-monitoring feature provides agencies with a clear and concise view of their spending across all channels. This allows them to make informed decisions about how to allocate their budgets and to ensure that they are getting the most out of their investments.

Increased efficiency: Our auto-monitoring feature eliminates the need for manual tracking of spending, which can be a time-consuming and error-prone task. This frees up agency staff to focus on other important tasks, such as developing and executing marketing campaigns.

Better insights: Our auto-monitoring feature provides agencies with valuable insights into their spending patterns. This information can be used to optimize campaigns, identify new opportunities, and improve the overall performance of the agency. In short, our ERP product with auto-monitoring of digital and TV spending is a valuable tool for media agencies that can help them to reduce costs, improve efficiency, and make better business decisions.

5. Unbilled Reports

Unbilled Report: A Must-Have Feature for Media Agencies

Media agencies are tasked with managing complex billing processes for a variety of clients and campaigns. This can be a challenge, especially when trying to keep track of pending invoices and ensure that all clients are billed accurately and on time.

An unbilled report is a valuable tool that can help media agencies solve this problem. This report provides a comprehensive overview of all pending invoices, including the client, campaign, medium, and spend. This allows users to easily identify and address any gaps in the billing process and ensure that all clients are billed correctly.

Here are some of the key benefits of using an unbilled report:

accuracy: An unbilled report can help to improve billing accuracy by providing a single source of truth for all pending invoices. This reduces the risk of errors and omissions, and ensures that all clients are billed for the services they have received.

Increased efficiency: An unbilled report can help to increase billing efficiency by streamlining the billing process. By providing a clear overview of all pending invoices, users can easily identify and prioritize their work. This can lead to faster billing cycles and improved cash flow.

Reduced risk: An unbilled report can help to reduce the risk of financial loss by identifying any potential billing problems early on. For example, the report can be used to identify clients with outstanding invoices or campaigns that are over budget. This allows users to take corrective action and minimize the risk of financial loss.

Overall, an unbilled report is a must-have feature for any media agency that wants to improve its billing accuracy, efficiency, and reduce risk.

6. Commission Rules

ERP Product for Media Agencies with Auto-Commission Calculation

Commission calculation is a complex and time-consuming task for media agencies, especially when they have to deal with multiple media channels, vendors, and client agreements. Our ERP product solves this problem with its auto-commission calculation feature.

This feature automates the entire commission calculation process, taking into account all the relevant factors, such as the medium of media selected, the vendor, and the client agreement. This saves media agencies a significant amount of time and effort, and also helps to ensure that commission is calculated accurately and consistently.

Here are some of the key benefits of our auto-commission calculation feature:

Accuracy: The auto-commission calculation feature is based on a robust set of rules and algorithms, which ensures that commission is calculated accurately and consistently. This eliminates the risk of human errors, which can be costly for media agencies.

Efficiency: The auto-commission calculation feature automates the entire commission calculation process, saving media agencies a significant amount of time and effort. This allows them to focus on other important tasks, such as growing their business and serving their clients better.

Compliance: The auto-commission calculation feature helps media agencies to comply with their client agreements. This is because it ensures that commission is calculated in accordance with the agreed-upon terms and conditions.

BIGSUN
Email: gs@bigsunworld.com
Contact: + (91) 8097873528
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gs@bigsunworld.com

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