Financial accounting software · Case study
Finance transformation and accounting software for a multi-entity group
A group of companies needed a faster, auditable close and the accounting software to make it routine. The finance redesign and the build ran as one project.
- Client profile
- Multi-entity group, India
- Scope
- Finance process redesign, financial accounting software
- Stack
- Microsoft .NET, relational ledger
- Engagement
- Design, build, close support
The situation
The challenge behind this finance transformation project
Each company in the group kept its own chart of accounts. Intercompany balances were matched at month-end by finance staff exchanging spreadsheets. Statutory work such as GST and TDS sat in separate tools that were re-keyed from the ledger.
The auditors asked the same questions every year because the trail from a report back to a voucher was hard to show.
The group wanted one way of working and one system, without a long freeze on day-to-day bookkeeping.
Why it needed both
Why finance transformation needs consulting and engineering together
Advice alone
A tidy close calendar and a new chart of accounts that the ledger could not carry across entities.
Build alone
A well-built ledger loaded with each entity's old account structure, so consolidation stayed manual.
How the engagement ran
Our finance transformation approach: four stages, one team
- Stage 1
Diagnose
Walked through a full month-end with finance teams in each entity, noting every manual hand-off and every spreadsheet that fed a report.
- Stage 2
Design
A common chart of accounts, an entity structure, a close calendar with owners, and the approval controls the auditors wanted to see.
- Stage 3
Deliver
Ledger, intercompany matching, consolidation and statutory modules released in sequence, with each entity cut over after a parallel run.
- Stage 4
Run
Support through the first closes and audits, with fixes folded back into the standard configuration.
What the client got
What we delivered: an operating model and a platform that agree
From the consulting side
- A shared chart of accounts and mapping from each entity's legacy codes.
- A close calendar with named owners and a daily status everyone could see.
- Segregation of duties defined by role before access was configured.
From the technology side
- Multi-entity ledger with intercompany matching built into posting.
- Statutory outputs generated from the ledger, not re-keyed.
- Drill-down from any report to the originating voucher and its approval.
“The close stopped being a negotiation between spreadsheets. The auditors could follow a number back to its source on their own.”
Questions
Finance transformation: common questions
What is finance transformation?
It is the redesign of finance processes, controls and systems so the close, reporting and compliance run on one reliable foundation instead of spreadsheets and re-keying.
Why redesign the process before choosing financial accounting software?
A shared chart of accounts, entity structure and approval model decide how the software is configured. Settling them first avoids moving each entity's old habits into a new system.
How was disruption to bookkeeping avoided?
Modules were released in sequence and each entity cut over after a parallel run, so day-to-day accounting continued throughout.
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